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How to Password Protect a Workbook/Sheet in Excel 2016-2007

In Microsoft Excel, you can set passwords to restrict opening a file or modification of the workbook, a worksheet, or individual elements in the worksheet. This tutorial will show you different levels of protection in Excel, and show you how to encrypt/lock workbooks/worksheet with password so that secure your data against unauthorized access.

Part 1: How to Password Protect Workbook&Sheet in Excel 2010-2016

The following options give users of Microsoft Excel instructions on adding passwords to workbooks in Excel 2010, Excel 2013, Excel 2016 that make workbook/worksheet in read-only mode or locked.

How to password protect entire Excel file

You can assign two passwords: One is to access the file and the other is to provide specific reviewers with permission to modify its content. They are different from each other. Here is firstly show you how to set password to open. By default, this feature uses advanced encryption. Encryption is a standard method used to help make your file more secure.

Step 1: In Excel, go to File > Info, select Protect Workbook, and then click Encrypt with Password.

Encrypt Excel with password

Step 2: In the Password box, type a password, and then click OK.

Step 3: In the Reenter password box, type the password again, and then click OK.

Reenter password

Set password to modify an Excel file

This feature does not use any encryption method. It is designed so you can collaborate with content reviewers you trust. It’s a nice way to allow people to VIEW the document but restrict them from making any changes.

Step 1: In an opening workbook, click File > Save As.

Step 2: Click a location, or click Browse to select a location.

Step 3: In Save As dialog, click Tools, select General Options.

General Options

Step 4: In General Options dialog, enter password to modify.

Set password to open workbook

Step 5: Once you click OK. You have to enter the passwords again in order to confirm them.

Read-only access does not prevent someone from making changes to a file, but it does prevent them from saving those changes unless they rename the file and save it as something other than the original. If you want to remove editing restrictions, see how to disable read-only in Excel.

Note: It's generally a good idea to create a backup copy of your file without a password in the event that you forget it. If you need to open a password protected Excel workbook/worksheet, but have no password, you can refer to this tutorial about How to open password-protected workbook /worksheet in Excel 2010-2016 File.

How to Enable password to protect Excel Workbook Structure

You can protect the structure of your Excel workbook with a password, so that prevent other users from viewing hidden worksheets, adding, moving, deleting, or hiding worksheets, and renaming worksheets. Here's how:

Step 1: Click Review > Protect Workbook.

Protect workbook structure

Step 2: Enter a password in the Password box.

Enter password to protect workbook structure

Step 3: Click OK, re-enter the password to confirm it, and then click OK.

When done, right-click on the bottom of a sheet inside your workbook, you will notice that the options to change the workbook structure, such as InsertDeleteRenameMoveCopyHide, and Unhide sheets are all unavailable.

Password protect workbook structure

How to Enable password to protect an Excel worksheet

With this option, you can lock the cells on your Excel worksheet and then protect the sheet with a password. So that prevent unwanted changes from others by limiting their ability to edit.

Step 1: Click Review > Protect Worksheet.

Password protect worksheet

Step 2: Enter a password.

In the Allow all users of this worksheet to list, select the elements you want people to be able to change.

Worksheet protection

Step 3: Reenter the password in the Confirm Password dialog box and click OK.

Enter confirm password

Part 2: How to Password Protect Workbook&Sheet in Excel 2007

The way to enable password protection to protect a workbook structure and lock a spreadsheet is similar to Excel 2010 -2016, While there is a slight difference to put an opening password on a workbook in Excel 2007. Here's how:

1. Open the spreadsheet you want to put a password on. Click on the Office button.

2. Click on Prepare and choose Encrypt with Password from the options.

3. Type your desired password in text field of the Encrypt Document dialog box.

4. Retype password in the Confirm Password dialog box.

5. Click OK to set password, then Save workbook.

Removing a password from an Excel

To remove the password from a protected workbook, follow the steps above, but delete the characters entered in the Password fields.