Data classification is a critical step to prevent the loss of sensitive information. Before doing a backup, you'd better do this process, so that makes data effective and efficient to use. A well-planned data classification system makes essential data easy to find and retrieve. It helps to cut storage and backup costs, whilst speeding up data searches. This guide will show you how to organize computer's data to make backup simple.
Here are simple tips for managing your files and folders. It’s easy to keep your files and documents organized if you follow this guide below:
Reserve the valuable data and classify them into different categorise. Remove redundant, obsolete or trivial content. Delete and uninstall unused program can not only free up storage space also speed up the computer's performance.
One way to organize your folders and files is by category or type. You can classify data for school, work, personal and professional (separate from work), as well as music, photos, and movies. Obviously, music, photos, videos, and documents should all be kept separate, but organizing goes a step further.
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Clear the downloads folder of unnecessary files. Sort all your documents to the Documents folder, all songs to the Music folder and all video to the Videos folder. Make sure download new file to Downloaded folder, where you manually sort files into Documents, Movies, Music, or Pictures. You can choose a location on your computer where downloads should be saved by default or pick a specific destination for each download.
Consider the confidentiality and security of data to be classified.
Set up a backup is crucial, especially in the event of a computer crash or data loss, your most valuable documents will still be safe. For example, a cloud storage service such as Google Drive or OneDrive is handy for automatically backing up smaller files.
Monitor and maintain the data classification system over time, tweaking as necessary. We hope you have picked up some ideas from this article that will help you better organize your documents and files.