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How to Remove Extra Space Embed in Text from Word Document

When you're working with longer documents, it can be difficult and time consuming to check and remove extra space which embed in texts. While, with Find and Replace feature, it allows you to quickly remove extra space from Word document.

How to Remove White Space with ^w code

This way applies to remove white space from document in Japanese, Chinese and Korean.

Step 1: On the Home tab, in the Editing group, click Replace to open the Find and Replace dialog box.

Open Find and Replace dialog

Step 2: In the Find and Replace dialog, type ^w in Find what filed. Leave Replaced with filed blank.

Remove white space

Step 3: Click on Replace All button to remove white space. When all done, click OK.

Remove with space with ^w code

How to Remove Extra Space using Wildcards

This way applies to remove extra space from document in Indo-European languages, like English, Greek, Italic.

Step 1: Press Ctrl+H to open Find and Replace dialog.

Step 2: Press More button to show more option.

Enable use wildcards

Step 3: Select the Use wildcards check box.

Step 4: Then type ( ){2,} in Find what field, and \1 in Replace with field.

Remove extra space using wildcards

Step 5: Click on Replace All button to remove all extra spaces. When finished, click OK.

Remove extra space form Word document